Let AI-based RecorDEX, host and manage your archived records in a safe, smart, and secure way.
The purpose of AI-enabled RecorDEX is to help the government transition fully to electronic records for increased efficiency, accuracy, and improved storage.
Benefits of Using AI-enabled RecorDEX
Agencies who use these services provided by BODEX see the following benefits:
- M-19-21 Compliance
- Optimized spending of tax-payer dollars
- Worry-free and secure document management
- Optimization of physical storage
- Virtual organization of electronic records using tagging
- A future-oriented platform for hosting electronic records
- Electronic archival and search abilities of records
- A customized UI to search for and preview electronic records
- One-stop shop for ERM needs
- Try before you buy
How does it relate to M-19-21?
AI-enabled RecorDEX expertise in scanning paper artifacts, Adobe PDF, electronic records storage (database and electronic files), and metadata management & has produced a secure, confidential, efficient, and cost-effective process to seamlessly convert agency records with military-grade encryption to comply with the M-19-21 Memorandum.
- AI-enabled RecorDEX gains custody of the paper records.
- With strict confidentiality and careful paper handling procedures, we tag the paper artifacts and create inventory.
- The artifacts are scanned using powerful, high-capacity scanners using OCR to generate the PDFs.
- It performs validation and enrichment of metadata on the PDFs.
- Each PDF is then ingested in a file or asset management system.
- Concurrently we take each PDF and run ETL (extract, transform, load) scripts to load the data into database records.
- Then, BODEX’s quality assurance team verifies the conversion and conducts a second validation.
- Based on guidance from the agency, we either return custody of the paper records or properly dispose of them.
- A FedRAMP-authorized cloud-based storage platform.
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