Our Mission
The purpose of AI-enabled RecorDEX is to help the government transition fully to Electronic records for increased efficiency, accuracy, and improved storage.
Benefits of Using AI-Enabled RecorDEX
- M-23-7 Compliance
- Optimized spending of tax-payer dollars
- Worry-free and secure document management
- Optimization of physical storage
- Virtual organization of electronic records using tagging
- A future-oriented platform for hosting electronic records
- Electronic archival and search abilities of records
- A customized UI to search for and preview electronic records
- One-stop shop for ERM needs
- Try before you buy
How does it relate to M-23-7?
AI-enabled RecorDEX expertise in scanning paper artifacts, Adobe PDF, electronic records storage (database and electronic files), and metadata management & has produced a secure, confidential, efficient, and cost-effective process to seamlessly convert agency records with military-grade encryption to comply with the M-23-7 Memorandum
AI-Enabled Paper-to-Digital Conversion Workflow
- AI-enabled RecorDEX gains custody of the paper records.
- With strict confidentiality and careful paper handling procedures, we tag the paper artifacts and create inventory.
- The artifacts are scanned using powerful, high-capacity scanners using OCR to generate the PDFs.
- It performs validation and enrichment of metadata on the PDFs.
- Each PDF is then ingested in a file or asset management system.
- Concurrently, we take each PDF and extract, transform, and load scripts to load the data into database records.
- Then, BODEX’s quality assurance team verifies the conversion and conducts a second validation.
- Based on guidance from the agency, we either return custody of the paper records or properly dispose of them.
- A FedRAMP-authorized cloud-based storage platform.
